Proposal Coordinator in our Vancouver Office

PGL is inviting applications for a Proposal Coordinator to join our Administration Support Team in our Vancouver office. The successful candidate will be working closely with our marketing and business development team to produce and coordinate the company's response to RFP and proposal requests.  Part of this role will act as backup and vacation relief for our Word Processor/Editor by delivering services that include proofing, editing, formatting and document production. This position requires a strong team player with excellent communication, organizational and planning skills with initiative and the ability to work independently and juggle multiple deadlines.

Responsibilities

• Identify and respond  to new opportunities.
• Coordinate and prepare proposal submissions; manage production and delivery.
• Undertake research and follow-through as required to support proposal submissions.
• Actively participate in the creation of presentation materials for proposals.
• Ensure high quality preparation and production and consistent use of PGL brand and key messaging.
• Maintain proposal content database.
• Liaise effectively with consultants, internal staff and other stakeholders to coordinate and develop proposal content.
• Ensure proposal materials are properly sourced and maintained.
• Provide support and backup to Word Processing with document services such as editing, proofreading and formatting of technical reports.
• Assist with other marketing and business development as needed.

Requirements

• Degree in Marketing, English, Business or related field is preferred.
• Minimum 2 years experience in a similar role in a marketing environment.
• Advanced Microsoft Office skills, in particular Word, Excel, and Outlook are required.
• Experience in Adobe InDesign, Photoshop, desktop publishing and graphic design capabilities are assets.
• Working knowledge of the environmental industry or in a professional services environment.
• Experience with working on proposals and writing is an asset.
• Excellent written and communication skills.
• Have a finely tuned eye for detail (accuracy, proofreading, spelling and editing skills).
• Ability to demonstrate initiative while remaining flexible, creative, responsive and resourceful.
• Experience in document creation, production and assembly, including a keen eye for graphic layout and content structure is ideal.   

In an effort to reduce our environmental footprint, we prefer to receive applications via e-mail only. This will help us reduce the amount of paper produced and will assist us with simplifying our search for suitable candidates for available positions. We thank all applicants for their interest but only those selected for an interview will be contacted.

Human Resources Department
1200 - 1185 West Georgia Street
Vancouver, BC  V6E 4E6
Fax:  +1 (604) 682-3497
E-mail: hr@pggroup.com